Everyone who owns a property at Hobsonville Point is required by law to be a member of HPRS, whether they live at the property or rent it out. Membership fees are compulsory for all members and are currently set at:
- a $300 joining fee upon creation and transfer of the property title from the developer/builder to the first purchaser
- $150 annually as at 2016/2017 (this figure is set each year at the Annual Meeting)
The process for levy setting and payment is:
- HPRS’ financial year runs from September 1 to August 31.
- After the financial year has ended, Crockers prepares the material for our Annual Meeting which must be held in October. The membership fee for the next financial year is agreed at this meeting.
- Invoices are sent to all members after the meeting (usually in November).
- Levies are due on December 31 each year.
- Unpaid fees are subject to Crockers’ debt collection process. Once an invoice is raised, a reminder is sent seven days before the due date and again seven days after the due date. If payment has not been received a reminder will be sent advising that the outstanding debt is now overdue for 14 days and has been transferred to Blake & Mackenzie Ltd. A collection cost of $75.00 plus GST will be added to the overdue amount. If the overdue debt is still outstanding when the next annual levy invoice is raised, interest will be charged as per the Constitution.
For more information about HPRS fees and penalties for non-payment, please refer to the HPRS Constitution.
Being a financial member brings benefits to you as a member. You can:
- Vote at the AGM (or in special one-off ballots if required)
- Stand for election to the committee
- Raise concerns about your neighbourhood by emailing email@example.com.
We also ask members to familiarise themselves with our constitution and rules, and comply with the requirements outlined in these documents. If you rent your property out, please ensure your tenants are also aware of their responsibilities.
Laneways and Societies
Laneways and societies are managed by separate groups, comprising the owners of all homes in that precinct. Each society has rules and processes in place to make decisions that affect everyone living in the same area. Some of the precincts have committees in place. Please email firstname.lastname@example.org with any queries about what precinct your home is in.
Selling your Property
When selling your property, please ensure your real estate agent is given a copy of the constitution, the AGM minutes and HPRS’ financial statements to provide to potential purchasers.
Once you have entered into an agreement for sale and purchase of your property, ensure your solicitor is aware of the requirements under clause 5.1 of the constitution. A deed of covenant and certificate of indebtedness must be requested from Crockers at least five days prior to settlement and provided to the purchaser.
- The deed of covenant is a written agreement between each member and HPRS. Until it is completed by the purchaser and returned to Crockers, the seller still has the obligations of a society member.
- The certificate of indebtedness details information such as the levy for the current financial year and any outstanding amounts (such as levies, interest or fines in relation to the property). It enables the seller and purchaser to reach agreement on how any amounts owing are dealt with on settlement of the property.
The seller is obligated to request these documents (though they can be requested by the purchaser with the seller’s authority). The fees for the documents are the seller’s responsibility and are set at:
- $140 (+ GST) for deeds and certificates of indebtedness for properties that don’t belong to a shared lane society
- $200 (+ GST) for deeds and certificates of indebtedness if the property is part of a shared lane